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Habitat Magazine Business of Management 2021

HABITAT

COVID-19

Departing Renter Balks at Condo Board’s COVID-19 Cleaning Fee

Yorkville, Manhattan

Move-out fees, COVID-19 cleaning fees, condo boards, rental lease, rider.

Moving day is never fun. Excessive fees can make it even worse.

April 12, 2021

A condo board in Yorkville has mandated a $1,250 COVID-19 cleaning fee, on top of the standard move-out fee, when apartments change hands. A person renting an apartment in the condominium has a lease with a rider stating that the renter is subject to the provisions and bylaws of the condominium. But as the renter prepares to move out, she has a complaint and a question: “$1,250 seems like an absurd amount of money to clean a 650-square-foot apartment – and unnecessary when it’s been shown that surfaces are not high-risk. Do I have to pay this?”

Depending on the wording of that rider and the rules of the condo, you may not be subject to the fee, replies the Ask Real Estate column in The New York Times. If the charge is a house rule, which is likely, it’s possible that the rider you signed does not require you, as a renter, to comply. It’s also possible that the condo’s bylaws don’t let it enforce house rules at all, giving you another out, according to Andrew Wagner, a partner at the law firm Herrick, Feinstein. So before you cut a check, ask to see a copy of the bylaws, the board’s resolution and the notice that your property manager received about it.

If you find that you are not obligated to pay, tell management. If you get pushback, hold your ground. Remember, co-op and condo boards cannot use a security deposit to cover attorneys’ fees, late fees, additional rent and other miscellaneous charges, like COVID-19 cleaning fees. So the management company would have to take you to Small Claims Court after you move out to recoup the money. Should it turn out that you are obligated to pay, there is still room for negotiation. The goal is to safely and properly sanitize the apartment, not fleece you.

“How is the money spent, and by whom? Is it a special cleaning company that specializes in COVID?” Wagner asks. “Perhaps the tenants can find someone to perform a comparable cleaning for less money.”

If you haven’t reached a deal with management by the time you vacate, write a letter stating your reasoning and hand it in with your keys. The company may try to deduct the sum from your security deposit anyway, and you would have to file a claim in Small Claims Court to get it back.

So talk to the building’s managing agent – you might have an ally, since the company didn’t create the rule, isn’t collecting the money (the condo board is) and will be stuck paying the bill if you don’t. Perhaps there’s a way they could negotiate with the condo board on your behalf to come up with a more reasonable solution.

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