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Posting minutesJun 04, 2007


We're interested in finding out how many boards are posting the board minutes on their web site. If you have, has it helped to increase communication in the building?

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Re: Posting minutes - AR Jun 05, 2007


Some Boards distribute minutes to shareholders, while others do not. I do note that shareholders like it better to be informed, but be prepared to answer to them when they question why the Bopard made certain decisions.

I do not believe it to be a good thing to post them on a site, unless it was in a secure area where individual shareholders would have to log in to access the files. You do not want anyone viewing these, this can be dangerous.

Good Luck,
~AR

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Minutes - AdC Jun 06, 2007


HOw pathetic they are at times! I have read many years' worth of monthly board meetings and they prove what we know already: history repeats over and over and over...

Philosophy apart, I would say that minutes must be "sanitized" to leave out certain sensitive areas that we all know... staff issues, shareholders and tenants relations, even when minutes may only refer to apt. number and not names for arrears, water penetration, accidents, alterations, violations, etc.

As AR mentions, minutes may be dangerous if not addressed in their right context.

I would rather spend more effort and still address operations in a more focus manner so that decisions made by the board are enlightened by way of background and reason behind the decision. In other words, I am looking by buy-in of the shareholder population if the decision is to affect financially or quality of living.

AdC

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newsletter vs. minutes - Steve Jun 08, 2007


If you're looking to improve communication within the building, let me suggest a newsletter insted.

That way you're putting out the information you want, in a friendly way instead of the spartan, direct language of the minutes.

The newsletter need not be fancy -- just a page of updates distributed whenever you like. It could also include reminders (the managing agent's phone number, when to take out recyclables) and other things you like.

We've been doing it for a few years in our building and the residents love it.

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Re: newsletter vs. minutes - AR Jun 13, 2007


Steve makes a greast point. Any building that we have that puts out newsleters, is a happier, more informed building, with less potential to stop a Board member in the hall to ask questions.

~AR

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