New York's Cooperative and Condominium Community
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Starting a paper trail is the easiest way to corral bad behavior.
A habitual rule-breaker probably won’t stop just because the board says so – get the police involved, get your lawyer involved, and start a paper trail.
One of the shareholders in an eight-story co-op in lower Manhattan started having drinking problems and was getting excessively drunk on many occasions. It got to a point where he would be found sitting in the lobby in his underwear. The co-op has a retail space that has its own entrance. Sometimes, this man would sit in front of the store, again either in his underwear or in shorts with no shirt. There’s one elevator, and he would get in, jam it up so that nobody could use it, and sit there eating Big Macs and French fries, and then leave all the wrappers in the elevator. He became a little intimidating. Everyone knows each other in this building and they’ve known him for many years, so they weren’t terrified. But some of the women shareholders felt it was getting out of hand, and they were getting nervous coming in and out of the building when he was sitting there, drunk.
The board president asked me what to do. I said, “The first thing is, you have to call the police.” The board was hesitant to do that. I told them that if we wanted to take steps to terminate his lease based on objectionable conduct, we needed a paper trail of what was going on. Having police reports would be one of the best things to present to a judge.
That was my first bit of advice, and they did that on a few occasions. His actions did not stop, despite the police coming over two or three times. I recommended that I send him a letter saying: “We now have all these incidents. They are documented with the police. Pursuant to your proprietary lease, this constitutes objectionable conduct. If it doesn’t cease and desist within 30 days, we’re going to take steps to terminate your lease.”
I got that letter out to him a few months ago. So far, he hasn’t repeated the behavior. We also suggested he seek some therapy. It’s our understanding that he has done that. Hopefully, there will be a happy ending to this story.
Co-op boards need to realize that having a good relationship with their professionals – particularly their attorney – is essential for maintaining good operations. There are boards with problems that don’t approach their attorney. Had they consulted much earlier in the process, the situation might not have gotten so bad. Boards should reach out to their professionals when they have problems. I know some boards don’t like to spend the money. But if you stop a bad situation before it escalates, you will probably pay less in legal fees. Going to court to terminate a lease can be a very costly process.
The other takeaway is that sometimes I play the bad guy. I got this board to tell the problem shareholder that the members didn’t want to call the police, but their attorney insisted they do it. I think that made them feel more comfortable. Once I gave them the cover, it was good.
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