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Board Confidentiality vs. Government InquiriesDec 22, 2019

If the Department of Buildings, NYPD, or Fire Department was investigating violations or other matters,, and the Board had otherwise confidential information that would be of assistance, could it be freely disclosed?
(This is a hypothetical)

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Confidentiality - Marty Dec 24, 2019

I'm checking with the Board's attorney before I disclose anything.

I worked for a law enforcement agency. This sounds like a 3rd party request for info, meaning that the original agency with the info (the co-op) would have to give permission to the agency requesting the info (DOB, NYPD, FDNY, etc) before the info could be disclosed.

To me, confidential information that would be of assistance is not necessarily the same as information that is mandatory to disclose. I do not think the confidential info SHB disclosed.

See what your lawyer says.

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Board Confidentiality vs. Government Inquiries - H. Dec 25, 2019

Maybe I watch too many police procedurals (binging “ Bull”) but indulge me.
What if the police are urgently investigating a crime in an apartment and can’t locate the shareholder. A Board member has the purchase application that includes family contacts, employer information..) it can’t be shared without delay?

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Confidentiality - Marty Dec 26, 2019

That's why I made a distinction between "being of assistance" vs. what you now describe as "investigating a crime." Big difference.

If someone needed to enter the apartment, then I'd say that most co-ops have emergency contact information for shareholders, including the name and number of a person who had an extra key.

As a Board member, I have every legal obligation to protect our shareholders' privacy. That's why I'd be checking with our Board's attorney before I disclose any information a 3rd party.

You must have had a specific circumstance in mind when you asked your question. Why don't you just ask about it and maybe someone can give you an absolute answer?

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Board Confidentiality vs. Law Enforcement - H. Jan 03, 2020

A hypothetical -What if the police were going door to door in the
building, on a weekend, asking for information on the whereabouts of a shareholder who is a crime suspect. If a Board member had the
purchase application with family contacts, and good friends who wrote letters of recommendation, could that be disclosed to the police?

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Confidentiality-Marty - peoples choice #1 Jan 04, 2020

Does your board know you are contacting the co-ops attorney for personal reasons Marty? Who ever's question this is, the police can check the names on the buzzer console or call the super/managing agent. Everything is posted in the lobby entry way. So the police, fire dept. or family and friends have the names and apt.#s Whether you rent or live in a co-op or condo.

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Confidentiality - Marty Jan 05, 2020

I would certainly check with my fellow Board members to get their input and get a consensus before contacting the attorney.

By doing so, it becomes a Board decision and not just my own.

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Board Confidentiality and Law Enforcement - H. Jan 05, 2020

In my hypothetical, the police KNOW the name of the shareholder. But he is a crime suspect and they are urgently trying to find him. Add to the scenario that the Managing Agent’s office is closed.

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Board confidentiality - Marty Jan 06, 2020

Since the police are looking for a suspect, I think the Board should cooperate with the police in any way possible to help them do their job.

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